Executive Personal Assistant
We are looking for a detail-oriented, quality-driven Executive Personal Assistant to support our CEO and Exec Chair
Our Johannesburg office is situated in Houghton Estate, within walking distance of the Rosebank Gautrain station.
Role profile
Location: Johannesburg
Role type: Permanent. Will consider short-term contract (2-3 months) to allow for recruitment and selection of permanent placement
Main Purpose of the Role:
This role will entail supporting and assisting the CEO and Exec Chair, across BSG business/client-related and personal business, engagement, communication and administration. The Executive Assistant (EA) will be responsible for diary management, travel arrangements, assisting with business presentations/reports, general administration as well as the management of personal business. The EA will act as a conduit between the CEO/Exec Chair and business/clients. The EA will facilitate engagement with clients (new and existing) to establish and facilitate preparation of client information/marketing material for CEO/Exec Chair. The EA is responsible for ensuring all client records pertaining to CEO/Exec engagements/meetings are updated and current. The EA may be required to conduct research on potential new clients and will engage Marketing to formulate draft communications for CEO consideration
About the role
To support the CEO and Exec Chair and enable them to spend the majority of their time in meeting with clients, staff, partners and shareholders. To control access to the CEO/Exec Chair dairies and task logs, and remind them of important tasks and deadlines.
Qualifications
- Matric plus relevant qualification
Experience
- 8+ years relevant experience supporting at Executive level. Experience must include extensive/complex diary management. There must be proven ability to research, find relevant organisational contacts and make contact in order to secure meetings for CEO and/or Exec Chair
Knowledge:
- Good understanding of general business context
- Client Relationship Management
- Communication and motivational drivers (personality types and adaptability to type)
- Diary management
- Office administration
- Project management principles
- Basic accounts management
- Microsoft Office (Excel, Word and PowerPoint – good skills)
- Proficiency in Microsoft Outlook
Skills
- Good client liaison and relationship management skills, i.e. excellent communication and interpersonal skills, articulate, good telephone and face-to-face etiquette
- Ability to persuade and influence others
- Ability to assertively, yet not aggressively, push through barriers to secure meetings
- High personal EQ and proven ability to cope with pressures and set-backs
- Excellent time management and priority setting skills
- Ability to schedule meetings and organise logistics, i.e. parking and meeting/conference requirements
- Good diary management, i.e. time management and organisational skills
- Ability to organise travel arrangements for directors, i.e. booking flights, accommodation, car hire, itineraries, etc.
- Ability to compile business-related communication, i.e. presentations, reports, documentation and detailed email communication
- Good administration skills and attention to detail
- Ability to respond to ad hoc requests
- Scheduling and organisation – quality and within deadlines
- Success to secure CEO meetings with new and existing clients
- Documentation – correct and prepared in advance
- Travel bookings (local and international) – timely, cost-effective and various options considered
- Client communication – timely and professional
- Administration – detailed and up-to-date
- Time flexible
- Must have own transport
About you
- Openness (relationships, information)
- Collaboration (in teams, with clients)
- Practical Focus (plans, solutions, technical problem solving)
- Delivery Focus (value, excellence)
- Empathy towards clients and staff
- Assertive
- Resilient
- Strong EQ/Maturity (self-aware; self-regulate; motivated, empathic, high social skills)
- Approachable
- Good communicator
- Professional
- Proactive
- Willing and helpful
- Service-orientated
- Able to work well under pressure
- Holds self accountable
- Organised
- Reliable
- Delivery focussed
- Quality driven
- Trustworthy (open & honest)
- Flexible
- Willing to travel
- Confidential (extremely important in this role)
Own transport essential
